Every time you create a supplier bill or purchase in POS, the purchase transaction will automatically generate journal entries in the Books app.
Below are several examples of journal entries that will be created based on the type of POS purchase transaction, using different scenarios
I. General Purchase Transaction
Transaction in POS
Purchase Journal
Account | Debit | Credit |
Inventory (1000) | 45,000 | 0 |
Cash (1002) | 0 | 45,000 |
II. Credit Purchase (unpaid)
Transaction in POS
Purchase Journal
Account | Debit | Credit |
Inventory (1000) | 15,000 | 0 |
Accounts Payable (2000) | 0 | 15,000 |
Payment Journal
Account | Debit | Credit |
Accounts Payable (2000) | 15,000 | 0 |
Cash (1002) | 0 | 15,000 |
III. Purchase Return
Transaction in POS
Return Journal
Account | Debit | Credit |
Cash (1002) | 45,000 | 0 |
Purchase Return (5027) | 0 | 45,000 |
IV. Purchase with Waiting Inbound
Transaction in POS
Purchase Journal
Account | Debit | Credit |
Pending Paid Inventory (1111) | 20,000 | 0 |
Cash (1002) | 0 | 20,000 |
Fulfillment Receive
Account | Debit | Credit |
Inventory (1000) | 20,000 | 0 |
Pending Paid Inventory (1111) | 0 | 20,000 |
Related Articles
If you want to see how the journal in books app created when creating sales transactions in POS, you can check this article: Customer Invoice Journal in Books App
If you want to see how the journal in books app created when creating adjustment in POS, you can check this article: Inventory Adjustment Journal in Books App
For more information about books app, you can see the help centre collection for books app here: Books App Help Center Collection
DealPOS is an online point-of-sale (POS) application specifically designed for retail businesses in categories like Fashion, Minimarkets, Electronics, Fresh Food, and Building Material Stores.
With DealPOS, you can manage both online and offline store inventory in real-time on a single platform. You can also sell through omnichannel (offline and online) as DealPOS integrates with marketplaces (Shopee, Tokopedia, TikTok Shop, Lazada) and instant web stores (Shopify and WooCommerce).