COA or Chart of Accounts is a systematic list of all accounts used by a company to record financial transactions. Each account in the COA has a unique code and name to ensure organized, consistent, and easily analyzed bookkeeping.
Main Functions of COA
Classify Financial Transactions
Serve as the Basis for Financial Reports
Facilitate Recording and Auditing
Support Financial Analysis
Maintain Consistency and Standardization
To create a COA in Books DealPOS, there are two available methods: adding accounts manually one by one, or importing them in bulk. For a complete guide, you can refer to the following article:
I. Adding COA Manually
In this guide, we will create each Chart of Account manually, one by one, to make it easier to understand and customize according to the company’s needs.
Step 1. Click COA, Select Account, then Click Add
Step 2. Fill Out the COA Form
Fill in the COA form and click Submit once completed.
Form | Description | Example |
Name | COA Name | Bank Account 3 |
Code | COA Code | 1110 |
Category | COA Category | Asset |
Note | Notes/Description of COA | Bank BNI |
Outlet | The outlet where the COA will be assigned (if left blank, it will apply to all outlets) | Outlet1 |
Discontinued | Activate or deactivate the COA | No |
Access Type | COA access type | Public |
Step 3. Review the Created COA
Congratulations! Your COA has been successfully created.
II. Adding COA in Bulk (Import Method)
For a faster process, you can also create a Chart of Accounts in bulk by importing the data using a CSV file.
Step 1. Click COA, Select Account, then Click Import
Step 2. Click “Download Template” and Open the CSV File
You can then fill in the following columns: Code, Name, Category, Outlet, and Note.
Form | Description | Example |
Name | COA Name | Rent |
Code | COA Code | 5017 |
Category | COA Category | Expense |
Outlet | The outlet where the COA will be assigned (if left blank, it will apply to all outlets) | Outlet1 |
Note | Notes/Description of COA | Bank BNI |
Step 3. Import the CSV File
Once your CSV file is ready, you can import it through this menu.
Click Browse File, then upload the CSV file you have created.
After that, click Next.
A preview will appear showing whether the product (account) is new or already exists. Click Next to complete the import process.
Import Successful.
Related Articles
Introduction to the Books DealPOS App: Getting Started With Books App: Simple Bookkeeping Guide
Explanation of user access in Books DealPOS: User Group Roles for Books App
Step-by-step guide to invite other users to Books: How to Invite User to Books
DealPOS is an online point-of-sale (POS) application specifically designed for retail businesses in categories like Fashion, Minimarkets, Electronics, Fresh Food, and Building Material Stores.
With DealPOS, you can manage both online and offline store inventory in real-time on a single platform. You can also sell through omnichannel (offline and online) as DealPOS integrates with marketplaces (Shopee, Tokopedia, TikTok Shop, Lazada) and instant web stores (Shopify and WooCommerce).