In a company or organization, different positions have different responsibilities. This also applies to the cashier role, where access rights are typically restricted. However, there might be situations when the cashier needs temporary additional access.
If you prevent your cashier from using specific functions while making a sale transaction, and later they need to use one of those functions, you don't have to bother changing their access. Just give them a one-time-use coupon for authorization, and they can use the restricted function easily.
The limitation of features in the sell menu including:
Editing invoice number
Editing invoice date
Editing sell price for item
Editing discount
Editing Pricebook
Conduct sales return transaction
Delete item in sell cart
Please refer to the article below for more details
I. Generate Coupon
Step 1. Go to Promotion (Coupon) then Click Add
Step 2. Select Generate Type
You can generate coupons using two different types, manually and automatically.
Manually Type
In manual type, users have to input the coupon code themselves.
Automatic Generated
In automatically generated type, the system will generate the coupon code. Users simply need to input the total coupon, coupon's prefix, and coupon's digit.
Step 3. Choose Coupon Type
Choose coupon type "Authorize - Full Access"
Step 4. Set Coupon Usage Limit and Expiration Date
Note:
The start and expired date are optional, you can set them or leave them blank.
Description is optional, you can fill or leave it blank
Description Table
Column | Description | Example |
Total Coupon | The total of coupons that user want to create | 10 (DealPOS will generate the total of 10 coupons code) |
Prefix | Coupon prefix | ABC123 |
Total Digit | The total digit of the coupon code | If the user enters 5. Then it will generate a random number consisting of 5 digits (12345) |
Usage limit | The usage limit of each coupon | 5 |
Start Date | Coupon start date | 10-09-2025 |
Expired Date | Coupon expired date | 11-09-2025 |
Description | Coupon's description | This coupon is for cashier 1 |
Step 5. Set Coupon Restriction (Optional)
You can restrict the coupon to be used only at specific outlets and customer. These restrictions are optional, so they can be implemented or not, depending on the your business SOP's.
Description Table
Column | Description |
Outlet | Select which outlet can be used with this coupon |
Customer | Select which customer can be used with this coupon |
Step 6. Save Promotion
New coupons has been successfully created
II. Apply Authorization Coupon
Step 1. Log In with Cashier Account
Before log in please ensure that the access of cashier account has been already limited. The access including: (PriceEditor, Discount, PricebookSelector, Number, Date, Return, DeleteItem)
Step 2. Verify the Access
These are the diplay of the access before applying the authorization coupon. Several fields are disabled and cannot be edited.
Item Sell Price
Item Discount and Pricebook
Invoice Date and Number
Sales Return
Delete Item from Cart
Step 3. Apply Authorization Coupon
Click More Actions, then select Coupon.
Step 4. Input the Code then Click OK
Note:
Coupon code is for example only
Step 5. Verify the Access After Applying Coupon
Coupon has been successfully applied
These are the display of the access after applying the authorization coupon. Several fields are editable.
Item Sell Price
Item Discount and Pricebook
Invoice Number
Invoice Date
Sales Return
Delete Item in Cart
Related Articles:
If you want to learn more about other promotion coupon type. Please refer to the article link below:
To enable park order access. Please refer to the article link below:
To add bulk promotion coupons. Please refer to the article link below:
DealPOS is an online point-of-sale (POS) application specifically designed for retail businesses in categories like Fashion, Minimarkets, Electronics, Fresh Food, and Building Material Stores.
With DealPOS, you can manage both online and offline store inventory in real-time on a single platform. You can also sell through omnichannel (offline and online) as DealPOS integrates with marketplaces (Shopee, Tokopedia, TikTok Shop, Lazada) and instant web stores (Shopify and WooCommerce).