In a company or organization, different positions have different responsibilities. This also applies to the cashier role, where access rights are typically restricted. However, there might be situations when the cashier needs temporary additional access.

If you prevent your cashier from using specific functions while making a sale, and later they need to use one of those functions, you don't have to bother changing their access. Just give them a one-time-use coupon for authorization, and they can use the restricted function easily.

The limitation of features in the sell menu refers to :

Editing Product Prices
Editing Product Discounts
Editing Invoice Numbers
Editing Invoice Dates
Editing Pricebook
Delete Item from Cart

This article will explain how to create an authorization coupon and how to use it.

I. Generate Coupon

Step 1. Go to Promotion (Coupon), then Click Add

Step 2. Choose Generate Type

You can generate coupons using two different systems, manually and automatically.

Manual Type
In this manual type, users have to input the coupon code themselves.

Automatic Generated
In this automatically generated type, the system will generate the coupon code; users simply need to input the total number of coupons they want to create and the number of digits for the coupon code.

Step 3. Choose Coupon Type

Choose coupon type "Full Access".

Notes:

If you want to allow cashiers to be able clear item on cart, you can activate the Empty Cart on Remove configuration.

Step 4. Set Coupon Usage Limit, Start Date, & Expired Date

Column	Description
Usage Limit	Add coupon usage limit (Fill "0" for Unlimited)
Start Date	Add start date for coupon activation (Blank = Can be used directly)
Expired date	Add expired date coupon (Blank = No Expiration)
Description	Add a coupon description (If Needed)

Notes:

The start date and expiry date are optional, you can set them or leave them blank.

Step 5. Set Coupon Restriction (Optional)

You can restrict the coupon to be used only at specific outlets and with other limitations. These restrictions are optional, so they can be implemented or not, depending on the store's system.

Table Properties

Column	Description
Outlet	Choose which outlet can apply the promotion coupon
Customer	Select which customer can apply the promotion coupon

Step 6. Save Promotion

Step 7. Check New Coupon

II. Apply Authorization Coupon

Prepare a cashier account for login, and make sure that the account has limited access rights during the selling process.

Step 1. Log In With Cashier Account

Step 2. Check Restricted Access

This is the display before applying the authorization coupon. Several fields are disabled and cannot be edited.

Unit Price Editor

Item Discount & Pricebook

Invoice Date & Number

Notes :

If the cashier does not have access to edit the invoice number and invoice date, then the invoice number and date cannot be clicked.

Sales Return

Notes:

Return button is disabled when user don't have access to Return.

Deleting Item from Cart

Notes: Trash bin button not displayed when user don't have access to DeleteItem in Cart.

Step 3. Apply Authorization Coupon

Click more actions, then choose the coupon button.

Step 4. Input Coupon Code, then Click Ok