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Invoice Numbering Options Format

Guide on how to set up invoice numbering, when you want to Sell, Buy and send in every transaction

Christian Wijaya avatar
Written by Christian Wijaya
Updated over 3 weeks ago

In various kinds of transactions that exist in DealPOS, such as sales, purchases, logistics, and others. For each transaction you can customize the numbering format you want to apply. In this article, we will explain how to change the numbering format in DealPOS, please check the explanation below:

I. Transaction Numbering Configuration

Step 1. Go to Setup - More Menu - Application

Step 2. Transaction Numbering Tab to Configure Then Save

You can customize the format, fill the form on Order Number Generator and Prefix

Table Properties:

Column Name

Function

Data Type

Automatic Number Enabled "Sell"

Automatic numbering on Sell pages.

Option

Automatic Number Enabled "Buy"

Automatic numbering on Buy pages.

Option

Automatic Number Enabled "Adjustment"

Automatic numbering on Adjustment pages.

Option

Automatic Number Enabled "Transfer Order"

Automatic numbering on transfer order pages.

Option

Automatic Number Enabled "Join Invoice"

Automatic numbering on join invoice pages.

Option

Automatic Number Enabled "Join Supplier"

Automatic numbering on join supplier pages.

Option

Automatic Number Enabled "Estimate"

Automatic numbering on estimate pages.

Option

Automatic Number Enabled "Prepaid Package"

Automatic numbering on prepaid package.

Option

Order Number Reset Range by "Day"

Used to configure the order number will be resetted to 1 again based on Day.

Option

Order Number Reset Range by "Month"

Used to configure the order number will be resetted to 1 again based on Month.

Option

Order Number Reset Range by "Year"

Used to configure the order number will be resetted to 1 again based on Year.

Option

Order Number Reset Range by "Never"

Never reset order number.

Option

Order Number Separator

Used to separate Day/Month/Year Format on order number.

String

Digit Behind Number

Used to set how many digits behind number.

String

Monthly Format

Used to set order for monthly format.

Option

Add Outlet Code to Invoice Number

Used to add outlet code to invoice number.

Option

Global Prefix

Prefix for order number globally.

String

Supplier Bill Prefix

Prefix for supplier bill.

String

Estimate Prefix

Prefix for your order estimate.

String

Customer Invoice number Prefix

Prefix for customer invoice number.

String

Transfer Order Prefix

Prefix for transfer order.

String

Adjustment Prefix

Prefix for adjustment

String

Advance

Used to enable or disabled force an update number after the transaction

Option

II. Rearranging Invoice Number Configuration

Rearranging invoice number used to set where the order number starts from.

Step 1. Go to Outlets, then Choose Any Outlet

Step 2. Click Edit

Step 3. Go to Numbering Tab, Set Numbering for Outlet, then Click Save

File the form on numbering tab, fill the form then update it, rearranging invoice number used to set where the order number starts from.


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DealPOS is an online point-of-sale (POS) application specifically designed for retail businesses in categories like Fashion, Minimarkets, Electronics, Fresh Food, and Building Material Stores.


With DealPOS, you can manage both online and offline store inventory in real-time on a single platform. You can also sell through omnichannel (offline and online) as DealPOS integrates with marketplaces (Shopee, Tokopedia, TikTok Shop, Lazada) and instant web stores (Shopify and WooCommerce).

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