The Create Outbound>Scan Number feature allows users to create outbound logistics by scanning or entering a transaction number. This feature is useful for businesses that need to process multiple invoices for packing, shipping, or delivery.
The scanned number can be either:
Invoice Number
Reference Number
However, users who have access to two or more outlets need to consider that the same invoice number may exist in different outlets. To prevent duplicate or ambiguous scan results, we recommend using a unique Reference Number or adding an Outlet Prefix to the invoice number.
I. Create Outbound Logistics Using Invoice Number
Step 1. Create an Invoice with Fulfillment Later
Step 2. Go to the Logistics menu, select Outbound Logistics, and click New.
Step 3. Enter the invoice number, then select the invoice from the search results and click Add.
Step 4. The outbound logistics transaction has been successfully created.
You can also view the fulfillment status and outbound logistics number from the customer invoice details.
II. Create Outbound Logistics Using Reference Number
The Scan Number feature can search transactions using an invoice number. However, invoice numbers may use the same numbering sequence in different outlets.
For example:
Outlet | Invoice Number |
Jakarta Outlet | INV-00001 |
Bandung Outlet | INV-00001 |
For users who have access to two or more outlets, we recommend using a unique Reference Number to prevent duplicate or ambiguous scan results. Follow the steps below to configure and use it.
Step 1. Create an invoice with a Fulfillment Later using Reference Number.
Click Notes, select Number, enter a unique value in the Reference Number field, and then complete the transaction.
Step 2. Go to Logistics>Outbound Logistics, then enter the Reference Number and select the Invoice.
Then click add
Step 3. The outbound logistics transaction has been successfully created.
You can also make the invoice number unique by adding an Outlet Prefix. Click this button to open the guide on How to Assign a Prefix to the Invoice Number Using the Outlet Code.
Related Articles
Do you have a messy Invoice numbering order? this article may help: Renumbering Invoice Number.
To add a prefix to each transaction, you can check the following article: Adding Prefix for Transaction Number.
For businesses with multiple outlets, you can differentiate the invoice code by adding a prefix based on the outlet code Assign Prefix Invoice Number by Outlet Code.
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