A serial number is the identification number that is assigned to a specific product. The serial number is usually given to electronic products such as handphones, cameras, etc. The serial number will be useful when doing warranty claims based on the serial number checking.
If you have products with a serial number, you can set up the serial number to be used in your outlet. There are two ways to input the serial number to the products.
Pre-recorded: You can set the serial number for serialized product type when doing purchase orders on the Buy menu. To pre-record the serial number on a serialized product, you must create the Serialized Product type at the products menu.
At the time of sale: You can also set the serial number to the product when doing a sale transaction. To set the serial number at the time of sale, you can use the Standard Product type.
Difference between Pre-Recorded & At the Time of Sale :
Pre-Recorded | At the Time of Sale |
Product with the serialized product type | Standard product with serial number |
Managing stock in detail in each serial number | Used when users do not want to have difficulty controlling serial stock |
Users couldn't input more than one quantity for each serial number | Users could input more than one quantity for each serial number |
Table of Content :
I. Pre-Record Serial Number to a Product
Pre-Recorded is commonly used when managing stock in detail in each serial number. Users could set the serial number for serialized product type when purchasing orders on the buy menu. In this feature, the user can only input one quantity for each serial number.
To insert the serial number of the serialized product type when purchasing, you can see the article here : Serialized Product Type or you can read the explanation below :
Step 1. Go to Buy, Choose Any Outlet, then Click Ok
Step 2. Input Serialized Product, then Click for Detail
Step 3. Input Serial Number from the Product, then Click Ok
Notes:
Here you must input the specific Serialized item.
Step 4. Click Pay, then Click Ok
Step 5. Purchase was Completed
II. Set Serial Number at the Time of Sale
Set Serial Number at the Time of Sale is usually used when users do not want to have difficulty controlling serial stock. This feature allows the user to create products with a standard type but can input the serial number. Users also can input more than one quantity for each serial number.
If you want to set the product serial number directly when doing sale transactions, You can insert the serial number in the notes of the products :
Step 1. Go to Sell, then Add Product
Select the product, then double-click on the product when selling.
Step 2. Insert Serial Number in Product Note, then Click Ok
After you've set the serial number for serialized products, you can make transactions using serialized product type. To make a transaction with the serialized product type, you can follow the step in the next section : Create Transaction of Serialized Product.
III. Create Transaction of Serialized Product
Step 1. Double Click on the Product
Step 2. Choose Serial Number, then Click Ok
Step 3. Pay Transaction
Select the serial number that you want to sell, then click Pay.
After you've done making transaction using serialized product type, you can see the reports from that transaction by following the next step.
IV. Search Serial Product Sales Report
Step 1. Go to Orders, then Click Search Note
Step 2. Input Serial Number, then Click Search
You can also configure how you input the serialized product into the cart when doing sale transactions. You can insert the serial number to input the serialized product type when selling by following the next step.
[Tutorial Video] Selling Serialized Inventory
You might also like to read these related articles below :
If you want to make a return sales transaction with Serialized Product type, you can read the article about Sales Returns for Serialized Inventory
If you want to make a return purchase order with Serialized Product type, you can read the article about Purchase Returns for Serialized Inventory
If you want to make Purchase Order on Serialized Product type, you can read the article about Purchase Transactions for Serialized Inventory
